Administrative Assistant (Secret Clearance)

KBR•Jacksonville, FL

16h•Onsite

About The Position

KBR’s Mission Engineering Division delivers complex technical solutions and expert support to the U.S. Department of Defense, specializing in modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support. As a trusted partner with a proven history in mission technology, KBR collaborates closely with clients to develop innovative and effective solutions. With a strong ethical framework, KBR prioritizes data security, privacy, and responsible information management to ensure mission success. KBR is looking to hire an Administrative Assistant to support our team at Naval Air Station (NAS) Jacksonville, FL. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing administrative support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to this position.

Requirements

Must be a US Citizen
Must have an active DOD Secret Clearance
Three (3) years of proven administrative experience working in a customer service and business-oriented professional environment
High School Diploma
Valid Driver’s License required

Nice To Haves

An AA/AS degree or equivalent is preferred
AA/AS Degree or equivalent preferred
Preferred Command Pay and Personnel Administrator NEC (791F) certificate (provided upon request) or other DOD service equivalent.
Member must complete the 25 Navy eLearning courses identified in Exhibit 3 of MILPERSMAN 1000-021 as an option for obtaining this NEC.

Responsibilities

Provide superior customer service to personnel assigned to the organization.
Manage multiline phone system, and maintain an organized, clean office environment.
Respond to administrative request in a timely manner by answering questions and providing information.
Ensure optimal use of office equipment, ordering supplies, and checking inventory of items needed for office usage.
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling and communications.
Upload documents into ERM Salesforce to complete Gains and Losses of personnel.
Accurately and concisely complete Travel Claims for onboarded/newly assigned sailors to liquidate permanent change of station orders.
Perform clerical, personnel security, and general administrative duties, which include typing, filing, preparing, routing correspondence, and maintaining records.
Consistently apply time management and scheduling skills.
Commitment to maintain confidentiality of personal matters involving Sailors to include discussions, documentation, and personal information in accordance with regulations safeguarding sensitive information.
Coordinate internal and external resources to expedite workflow.
Provide administrative support to Administrative Officer and Senior Leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets and forms.
Support general operations by completing general administrative clerical receptionist and project-based related activities.
Update Recall Rosters, Organizational Charts, and Muster Reports.
Perform basic numerical, statistical, and/or financial analysis.
Apply common-sense understanding to execute written or oral instructions while utilizing effective oral and written communication skills.
This position requires a proactive mindset with a strong focus on creating a positive team culture to support a cohesive work environment.