Full Time- Administrative Assistant- Oro Valley Campus
About The Position
Leman Academy of Excellence is seeking an Administrative Assistant for its Oro Valley Campus. The Administrative Assistant serves as a member of the Leman Academy of Excellence team, contributing to the needs of the school community. This role involves greeting and directing visitors, maintaining security and telecommunications systems, providing information about the academy, and supporting the effective functioning of the school day. The primary goal is to create a warm, welcoming, and effective school environment as the first impression of the school, while providing essential administrative support for the smooth and efficient operation of the K-8 school office.
Requirements
- Minimum of a high school diploma or its equivalent.
- AZ IVP Fingerprint Clearance card and background check.
- First Aid and CPR Certification.
- 2 years prior experience working in a school with a working knowledge of school organization and procedures or equivalent professional experience in an office setting.
- Strong verbal, written, and interpersonal communication skills to positively impact the school community with an ability to build strong relationships.
- Ability to communicate effectively and professionally with scholars, parents, co-workers, and the public at large.
- Strong commitment to supporting the principles of excellence in education.
- Ability to manage conflict resolution with an attitude of humility and service.
- Ability to work independently, prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and detail.
- Working knowledge of Google Suite, Microsoft Office Suite, and familiarity with other related software programs.
- Working knowledge of Information Technology related to Student Accountability Information System (SAIS) software program - OR - willingness to learn and effectively understand such software programs as Synergy or PowerSchool.
- Ability to operate office equipment as required in assignment (e.g., fax machine, copier, computer).
- Ability to set up and use an efficient filing system.
Nice To Haves
- 1 year post secondary education preferred.
- Bilingual preferred.
Responsibilities
- Answer and manage incoming calls, take and relay messages.
- Receive and interact professionally with parents, students, and visitors.
- Greet all persons entering the school office by name if possible.
- Ensure all parents/visitors submit their driver’s license to enter the school campus.
- Monitor visitor access and maintain security awareness.
- Direct persons to the correct destination.
- Provide general administrative and clerical support as assigned.
- Prepare and edit correspondence, communications, presentations, reports, and other documents.
- Assist the Office Manager with the annual enrollment process, including correspondence and maintenance of the student enrollment database/files.
- File and retrieve documents and reference materials.
- Collect fees and issue receipts to parents for extra-curricular activities.
- Assist staff with copying and other class preparation.
- Assist with scheduling appointments.
- Monitor and maintain office equipment.
- Oversee and control inventory relevant to the office space.
- Maintain the appearance and organization of the front office.
Benefits
- Competitive benefits package
- Overall compensation will be commensurate with talent, experience and education.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
