Administrative Assistants

New Wave People•Albany, NY

1d•Onsite

About The Position

Seeking to fill (1) administrative assistant position to support the Center for Aging & Long-Term Care Policy and Finance Initiatives. The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center.

Requirements

a high school diploma (or equivalent)
two-year minimum experience working in a professional office setting
proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars
virtual meeting applications including WebEx and Zoom
experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
the ability to enter data into, and extract data from, electronic databases
the ability to work independently and on a team with different personalities
the ability to handle multiple, shifting priorities
good organizational skills, including an ability to organize information into reports
ability to prioritize multiple assignments
strong written and verbal communication skills

Nice To Haves

previous experience working for the New York State Department of Health

Responsibilities

managing staff calendars on a day-to-day basis
providing administrative support to format and prepare reports and presentation materials
establishing and maintaining electronic and hard copy files, logs, and tracking systems
arranging travel arrangements and preparing related paperwork
scheduling in-person and virtual meetings and conference calls
compiling, prioritizing and distributing mail
maintaining inventory of and ordering supplies as needed
answering and routing phone calls to appropriate parties
other assignments and projects as assigned
Perform other reasonably related duties as required.