Administrative Assistant

Idaho National Laboratory • Idaho Falls, ID

22h • Onsite

About The Position

Idaho National Laboratory’s External Engagement & Communications directorate is hiring an Administrative Assistant to support the Tours, Hosting & Protocol team and report to the Tours, Hosting & Protocol manager, with no direct reports. This on-site role follows a 9x80 schedule with every other Friday off and is based at INL’s CMESIC facility in Idaho Falls. You will assist with scheduling, planning, coordination, and execution of INL visits and events. This position requires knowledge of business etiquette and basic computer skills. This self-sufficient, detail-oriented administrative assistant must be organized, have the ability to keep multiple events moving, and to review multiple agendas and work through scheduling conflicts when necessary. The role requires interacting with VIPs and guests and the administrative assistant must be punctual, responsive and customer-service oriented.

Requirements

• Graduation from high school or equivalent and (2) years of related experience (for Level 2).
• Graduation from high school or equivalent and (4) years of related experience (for Level 3).
• Relevant experience commensurate with level.
• Valid driver’s license; duties may include driving visitors or supplies in a government vehicle.
• Demonstrated experience managing multiple calendars, customer service, and careful handling of paperwork; familiarity with confidentiality practices.
• Basic computer skills.
• Knowledge of business etiquette.

Nice To Haves

• Flexible schedule on occasion with advanced notice (early mornings before 7:30 a.m.; late evenings after 5:30 p.m.).
• Ability to be away from office desk during events (driving to site, escort walking tours, making deliveries).

Responsibilities

• Support tours paperwork processing and maintain accurate records.
• Monitor and triage shared team inboxes (tours, protocol, events) and respond appropriately to routine inquiries.
• Maintain team calendars and facility calendars; proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Obtain and manage a purchase card to order event materials and food within budget and per-diem guidelines.
• Coordinate travel arrangements and prepare travel expense records when needed.
• Compose, edit, and proof a variety of documents and correspondence; prepare charts/graphs for presentations.
• Maintain office records and files; handle sensitive information in accordance with applicable policies and controls.
• Track critical items, assignments, and deadlines to ensure timely completion; support onboarding logistics and space coordination for new employees.
• Escort un-cleared visitors as required and support deliveries to facilities (e.g., ATR/MFC) during peak demand periods.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED