Administrative Assistant (Part-Time)

City of Yuma•City of Yuma, AZ

1d•Onsite

About The Position

This is a part-time vacancy within the Yuma Police Department. Positions within the Yuma Police Department require successful completion of a polygraph examination and background check. We are looking for someone to join Team Yuma as an Administrative Assistant, working with the City of Yuma. The ideal candidate will perform a variety of routine administrative support and customer service duties. Under close supervision, performs a variety of routine administrative support and customer service duties.

Requirements

High School Diploma or GED equivalent; AND one year of general office experience; OR an equivalent combination of education, training and experience.
Knowledge of City policies and procedures.
Knowledge of Basic standards for business correspondence, writing, spelling and grammar.
Knowledge of Customer service standards and protocols.
Knowledge of Basic bookkeeping, cash handling, and cash drawer close-out procedures.
Knowledge of Principles of record keeping and records management.
Skill in Dealing tactfully and courteously with the general public and others seeking information about City functions and activities.
Skill in Following verbal and written instructions.
Skill in Establishing and maintaining effective working relationships with co-workers.
Skill in Operating a personal computer utilizing standard and specialized software and entering information into a computer system with speed and accuracy.
Skill in Communicating effectively verbally and in writing.

Nice To Haves

A valid Arizona State Driver's License may be required.

Responsibilities

Performs basic administrative support and customer service duties within scope of authority and training; duties may vary according to job assignment.
Greets the public and responds to routine inquiries such as requests for records, reports and information, make reservations and sells tickets to events.
Provides customer services, information and assistance to customers and clients; answers questions and resolves issues within scope of authority.
Provides clerical support, including data input, meeting minutes, correspondence, copies, and mail.
Prepares, distributes, collects and inputs timesheet data for payroll in assigned area.
Processes and updates computer data and record files for area of assignment.
Arranges and sets up meetings, meeting rooms, and equipment.
Processes purchase requests, invoices and other administrative forms and records, and maintains supplies inventory.
Prepares and distributes training and presentation materials and program flyers.
Performs basic bookkeeping and accounting functions; collects special fees and payments; maintains accounts; maintains and balances cash drawer.
Resolves routine problems encountered in performance of work assignments
Refers matters beyond the scope of authority and training to supervisor for resolution.
Cross-trains in other department administrative support, technical and clerical duties.
Supports the relationship between the City and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the “Yuma Way”, and complies with all City policies and procedures.
Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.