Administrative Assistant 2026-01978

State of Wyoming•Cheyenne, WY

3d•Hybrid

About The Position

The State of Wyoming Department of Education is seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive support to the Chief Innovation Officer and the Innovation Team. This role is pivotal in ensuring the smooth operation of departmental projects, managing administrative workflows, and facilitating communication across the Innovation Team, vendors, and school districts.

Requirements

Associate's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Proficiency with Google Workspace and other standard office productivity tools, including spreadsheets and document management
Foundational knowledge of AI tools and their practical applications in the workplace
Ability to stay current in areas of responsibility through both formal training and informal learning
Knowledge of organizational procedures, recordkeeping practices, and financial documentation
Ability to prioritize and manage multiple projects, competing deadlines, and changing priorities in a fast-paced environment
Successful applicants must reside in Wyoming or maintain a primary residence within a 100-mile radius of Cheyenne for the duration of their employment with the Wyoming Department of Education.
Successful candidates must pass a fingerprinting, background, and reference check.

Nice To Haves

Strong organizational and time-management skills
Proficiency with Google Workspace and AI tools
Foundational understanding of accounting, contract administration, and office management
Actively pursue professional development through both formal and informal learning
Ability to manage multiple priorities and deadlines in a fast-paced environment

Responsibilities

Provide administrative assistance to the Chief Innovation Officer
Performs support duties for the Innovation Team
Coordinate and complete travel requests, reservations, and travel reimbursements
Use project management tools to monitor and track tasks and timelines
Provide updates regarding the status of finance related workflows
Establish and maintain electronic and paper files for the Innovation Team
Assist in coordinating communication between vendors and Innovation staff
Assist the Innovation Team with board and committee meeting preparation as needed
Assists the Innovation Team with creating contracts
Coordinate the contract lifecycle from inception through execution and completion, including timely entry and tracking of contracts within the financial management system
Processes and tracks contract documentation, including requisition forms, invoices, and payment vouchers, while maintaining accurate and timely records in spreadsheets throughout the contract lifecycle
Other duties as assigned