Administrative Assistant-Skagway or Wasilla, Alaska

Alaska Power and Telephone•Skagway, AK

10d•Hybrid

About The Position

We are seeking a proactive and detail-oriented Administrative Assistant to join our Administrative Department in our Skagway or Wasilla office location. This team-oriented role plays a key part in supporting internal and local operations and providing seamless administrative functions across all departments at AP&T. The Administrative Department operates across the state of Alaska and assists local operations, this role requires someone who is highly self-motivated, adaptable and experienced in collaborating with remote teams. Strong communication skills and comfort with virtual collaboration platforms are essential.

Requirements

High school diploma or GED
Associate's degree or equivalent combination of education and experience, with a minimum of 5 years of office administrative experience.
Must be able to key a minimum of 60 WPM
Proficiency in Microsoft Office Suite, Microsoft Teams, and SharePoint
Acquire notary within 60 days of hire
Valid driver's license and ability to be insured by AP&T
Experience working with remote or geographically distributed teams
Strong written and oral communication skills
Ability to self-motivate, take initiative, and work independently
Flexible mindset with a positive, can-do attitude
Ability to periodically travel to other properties and meetings / trainings as required
Ability to pass a pre-employment background and drug test
Proven ability to cope with Alaska's harsh weather & challenging environment

Responsibilities

Provide day‑to‑day support to the Administrative Department and local operations by assisting with administrative tasks, safety support and responding to team requests to ensure work moves smoothly across departments.
Utilize Microsoft Office Suite (Word, Excel, Outlook, Forms etc.) for day-to-day administrative tasks
Use Microsoft Teams and SharePoint to communicate and collaborate with team members
Responsible for processing incoming corporate Mail
Assist with shipping and receiving logistics
Coding invoices for Accounts Payable
Provide training support and coordination to assist departments
Maintain filing systems for paper and electronic documentation
Collaborate with departments across AP&T as needed
Support the administration of safety programs by maintaining employee certifications, training records, and compliance documentation.
Assist with reporting, tracking apprentice progress, coordinating safety meetings and training, and supporting regulatory requirements.
Provide general coordination for safety-related vendors, supplies, and program needs.