Administrative Assistant

National Beverage Corp•Columbus, OH

10d•Onsite

About The Position

The Administrative Assistant maintains office operations and procedures; helps the Office Coordinator with processing correspondence; filing, reviewing and/or processing supply requisitions including invoices for general plant operations.

Requirements

High School General Education Diploma or equivalent.
Minimum 3 years general office experience in an administrative role that includes various HR and Clerical and Accounting functions (A/R, A/P, payroll, etc.)
Ability and willingness to work a flexible Full-Time schedule that may include weekends and holidays.
Excellent communication skills and telephone etiquette.
Fluent in oral and written communication in English.
Strong computer skills, including Microsoft business applications and various reporting software.
Exceptional interpersonal communication skills.
Must be 18 years or older
Pass a background and drug test.
Must be able to provide own transportation to various locations in organizational service areas, as required by duties.

Nice To Haves

Some college strongly preferred.

Responsibilities

Answers incoming calls and welcomes on-site visitors.
Provides information by answering questions and requests.
Communicates regularly with vendors, plant employees, plant management and the Corporate Office.
Keeps management informed by preparing reports, and monitoring and distributing them as needed.
Performs accounts payable function including account coding, vouchering and processing invoices for payment.
Reconciles vendor statements to ensure all invoices have been paid and follow due dates.
Ensures operation of office equipment by completing preventative maintenance requirements and or calling for repairs.
Maintains proper documentation for files.
Sorts and distribute mail and faxes for department.
Insures fair, equitable and respectful treatment of all employees.
Contributes to team effort by accomplishing related results as needed.
Maintain the professional appearance of the lobby area.
Other duties as assigned by Supervisor.