Administrative Assistant
About The Position
The Administrative Assistant is responsible for greeting visitors to our Miami location, as well as answering and directing telephone calls. This individual will also help maintain the subject database while adhering to HIPAA and GCP guidelines. Other duties include ordering office supplies, maintaining the postage meter, and distributing and sending mail. QPS Miami is a multi-specialty research center employing clinical research professionals, including board-certified physicians, in a 32,000 square foot space. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life. Team members enjoy challenging and rewarding work and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, teamwork and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.
Requirements
- High school graduate or equivalent required
- Must have excellent written and verbal communication skills in English and Spanish
- Must be computer literate with Microsoft Office proficiency and accurate typing skills
Responsibilities
- Acknowledge any Patients/Subjects/Monitors/Site Visitors to our Miami office and review sign-in sheet for proper compliance purposes
- Print and review daily subject schedule
- Distribute and review intake forms to subjects
- Distribute voicemails and faxes
- Restock paper in fax machines and copy machines in the morning and afternoon
- Pick up and distribute mail daily
- Order supplies on Mondays and Wednesdays (depending on workflow)
- Assist Clinical Conductor with payments and subject visits
- Assist with RSVP fingerprint system
- Greeting visitors to our Miami location
- Answering and directing telephone calls
- Maintain the subject database while adhering to HIPAA and GCP guidelines
- Ordering office supplies
- Maintaining the postage meter
- Distributing and sending mail
Benefits
- Bonuses and merit increases
- Company-matched 401(k)
- Company-sponsored Group Life/AD&D
- Short and Long-term Disability Insurance
- Great learning opportunities
- Training
- Advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
