Administrative Assistant
About The Position
Key Responsibilities: Manage and maintain construction documentation including drawings, specifications, RFIs, submittals, transmittals, contracts, and quality records. Ensure timely distribution, tracking, and version control of all project documents throughout the construction process. Coordinate document workflows between internal teams, contractors, consultants, and external stakeholders. Maintain document control logs, registers, and schedules to support project tracking and reporting. Support project scheduling, project controls, and contract administration through accurate documentation management. Review incoming documents for accuracy, completeness, and compliance with project standards and procedures. Monitor document status and follow up on outstanding RFIs, submittals, and approvals. Ensure compliance with document control procedures, quality standards, and contractual requirements. Utilize Aconex (Oracle) to upload, track, archive, and retrieve project documentation efficiently. Additional Skills & Qualifications -High school diploma or equivalent required. Some college education preferred. -Experience in an administrate role working with excel.
Requirements
- High school diploma or equivalent required.
- Experience in an administrate role working with excel.
Nice To Haves
- Some college education preferred.
Responsibilities
- Manage and maintain construction documentation including drawings, specifications, RFIs, submittals, transmittals, contracts, and quality records.
- Ensure timely distribution, tracking, and version control of all project documents throughout the construction process.
- Coordinate document workflows between internal teams, contractors, consultants, and external stakeholders.
- Maintain document control logs, registers, and schedules to support project tracking and reporting.
- Support project scheduling, project controls, and contract administration through accurate documentation management.
- Review incoming documents for accuracy, completeness, and compliance with project standards and procedures.
- Monitor document status and follow up on outstanding RFIs, submittals, and approvals.
- Ensure compliance with document control procedures, quality standards, and contractual requirements.
- Utilize Aconex (Oracle) to upload, track, archive, and retrieve project documentation efficiently.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
