Administrative Assistant (Multiple Openings)
About The Position
At General Mills, Administrative Services is a strategic business partner, adding value through exceptional administrative support that enables our company to win and our employees to maximize their full potential. We drive winning results for the organization through developing our amazing talent, creating agile organizations, and building world class capabilities that unleash performance in a distinctive and undeniable global culture. We are driven to be the premiere administrative service organization in the world. The role of the Administrative Assistant focuses on providing excellent administrative expertise and support to business leaders. Administrative Assistants perform a variety of tasks in support of these leaders, their leadership teams and the company including; calendar management, travel and expense support, while providing excellent customer service and acting as a strategic partner to leaders.
Requirements
- Minimum 2 years of related experience
- High School Diploma
- High degree of proficiency with Microsoft Office and the ability to integrate technology, tools, and capabilities into business processes
- Exceptional Customer Service and Customer-first mindset
- Strong communication skills, both verbal and written
- Strong organization skills with attention to detail
- Ability to think proactively, manage multiple priorities, and changing work demands
- High level of independent judgment and decision making to analyze and resolve highly confidential of complex nature of work
- Strong partnership skills with ability to work effectively with employees at all levels of the organization in a diplomatic and courteous manner
- High degree of professionalism, integrity, and accountability to handle confidential information and topics appropriately
- Ability to influence others for effective and efficient results
- Strong learning agility
- Must be in office Monday - Thursday, Friday is Hybrid
- Applicants for this position must be currently authorized to work in the US on a full-time basis. General Mills will not sponsor applicants for this position for work visas.
- Applicants must meet a minimum 18-year age qualification.
Responsibilities
- Manage multiple complex calendars
- Manage meetings and event coordination (may include all logistics for offsite, agendas, document creation, etc.)
- Create and proofread materials for accuracies and clarity
- Manage email, file organization, office storage and office supplies
- Manage global travel including; visa/passport request, travel arrangements, and expense reports
- Maintain distribution lists for all areas being supported
- Interaction with individuals from all levels of the organization
- Function as liaison for leaders in contacting individuals outside the organization
- Prepare effective and accurate PowerPoint presentations
- Data entry
- SharePoint site administration
- Other duties and special projects as assigned
Benefits
- health benefits
- retirement and financial wellbeing
- time off programs
- wellbeing support and perks
- annual incentive program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
