Administrative Assistant

County of DuPage•Wheaton, IL

8d•Onsite

About The Position

We are pleased to offer the opportunity to work as an Administrative Assistant within DuPage County's Human Resources Department. DuPage County is an equal opportunity employer. This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave. To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information. For detailed information on paid time off, visit Employee Policy Manual, Section 5.

Requirements

Completion of a High School Diploma or General Equivalency Diploma equivalent
Six (6) years of progressively responsible experience performing a variety of administrative responsibilities including, budget preparation, public relations, personnel or office management
Two (2) years of supervisory responsibility; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
A passing score on basic Microsoft Excel and Word test are required.
A pre-employment background check is required.

Responsibilities

Serves as liaison with both internal and external contacts regarding administrative issues such as purchasing, personnel, facilities, and operations
Screens and/or answers questions for the Department Head, Elected Official or County Board Staff or routes to the appropriate staff member; may prepare a daily appointment schedule or keep a calendar for Department Head or Elected Official
Receives visitors, schedules appointments and arranges meetings
Works with administrators and managers to keep them informed of department issues
Follows through on constituent and information requests, projects and pending matters with limited direction
Organizes and expedites flow of work through the office
Coordinates special departmental projects involving research and investigation
Develops policies and procedures related to the functions of the department
Participates in management planning meetings and related activities
Provides secretarial support to a board or committee
Organizes and maintains files for the Department Head or Elected Official
Prepares County resolutions, letters and memoranda for signature
Assists in departmental budget preparation and control activities by gathering data
May prepare departmental payroll change forms, certifications, etc.
Manages office supplies, prepares requisitions for the purchase of materials and supplies
Organizes and prepares documents requiring the integration of multiple department technology and software applications
Files documents alphabetically, numerically, or by other prescribed methods
Act as a lead worker or supervise subordinate staff
Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions