Administrative Assistant

Greenspire School•Traverse City, MI

7d•Onsite

About The Position

Greenspire School, located in Traverse City, is hiring a Part Time Administrative Assistant. The Greenspire School offers a unique educational program for high school students based on purposeful connections between individuals, communities, and the environment for grades 6th - 12th. Job Summary The Administrative Assistant provides administrative and organizational support to school staff and leadership to help ensure efficient daily operations. This position assists with communication, scheduling, records, correspondence, and general office responsibilities while providing professional and courteous service to students, families, staff, and visitors.

Requirements

High school diploma or equivalent required.
Strong written and verbal communication skills.
Excellent organizational and customer service skills.
Ability to work independently and collaboratively with staff.
Professional, dependable, and detail-oriented.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Associate’s degree or additional education in Business Administration, Office Administration, or a related field preferred.
Previous administrative, clerical, or office experience preferred.
Previous experience working in a school or educational setting is preferred.
Proficiency with Microsoft Office and Google Workspace preferred.

Responsibilities

Provide day-to-day administrative and clerical support to school staff and leadership.
Answer phones, respond to emails, and direct inquiries to the appropriate staff member.
Greet and assist students, families, staff, and visitors in a professional and welcoming manner.
Maintain accurate records, files, forms, and other administrative documents.
Assist with scheduling meetings, appointments, and school activities.
Prepare correspondence, reports, presentations, and other documents as needed.
Assist with student attendance, enrollment records, and other school-related documentation.
Support communication with families and staff regarding school activities, schedules, and procedures.
Assist with ordering, inventory, supplies, and general office organization.
Enter and maintain information in school databases and administrative systems.
Assist with school events, meetings, and other administrative activities.
Handle confidential student, staff, and school information appropriately.
Follow school policies, procedures, and safety protocols.
Perform other duties as assigned.