Administrative Assistant

Premier Workspaces • Newport Beach, CA

19d

About The Position

Job Description: Administrative Assistant Position: Part-Time Position available: 1/5/2026 Schedule: Part-Time, Monday, Wednesday, Friday 10:30 am to 3 pm Professional Attire Required Valid Driver License Required Premier Workspaces is seeking a dynamic Administrative Assistant for our Newport, CA location! We are looking for someone who embodies first-class service and professionalism, and takes pride in exceeding clients' expectations. In this role, you will be the heartbeat of our office, providing a warm welcome and exceptional hospitality to clients. Your polished demeanor and excellent interpersonal skills will ensure every client feels valued and supported. Responsibilities include managing reception, handling phone calls, and maintaining the smooth operation and appearance of our workspace. Your enthusiasm and commitment to excellence will help create an environment where business thrives. If you have a passion for service and fostering professional relationships, we want to hear from you. Join a national leader in flexible workspaces with over 22 years of experience and 85+ locations nationwide. Apply today and become the new face of our thriving workspace community!

Requirements

• Must have the ability to take general directions and apply to diverse and unique situations.
• Must have good understanding of business etiquette.
• Must have manual dexterity.
• Must have a pleasant telephone voice, handling all calls in a professional manner using clear and concise pronunciation of clients’ names.
• Must be detail oriented.
• Must have basic Word and Excel Skills
• Professional business appearance, manner, and attitude
• Cooperative attitude that is compatible with others
• Must show incentive and ingenuity be prompt, reliable and dependable.
• Demonstrates communication and organizational skills.
• Customer Service - Responds promptly to requests for service and assistance; Meets commitments.
• Oral Communication – Articulate and speaks persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Diversity - Shows respect and sensitivity for cultural differences.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works ethically and with integrity; upholds organizational values.
• Organizational Support - Follows policies and procedures; Ensure completion and accuracy of tasks correctly and on time; support organization's goals and values.
• Professionalism - Approaches others in a tactful manner; Ability to Multitask; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability – Successful delegation and oversight that instructions are followed, responds to Executive management direction; Takes responsibility for own actions; Keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
• Driving Records Clearance
• Background Check Clearance
• Authorized to work in the United States
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak clearly and effectively before groups of customers or employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to solve problems using common sense decision skills.
• To perform this job successfully, an individual should have knowledge of Microsoft Office programs, Yardi, and the Internet.

Responsibilities

• Answering & Screening Telephone Calls for several different companies (Experience with multi-line phone system a must)
• Mail Distribution, Process Postage and Deliveries
• Photocopying and Filing for clients
• Conference Room Scheduling for clients
• Word Processing for clients
• Handling requests from clients

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed