Administrative Assistant-Community Corrections

Hamilton County, Indiana • Cumberland, MD

2d • Onsite

About The Position

POSITION DESCRIPTION COUNTY OF HAMILTON, INDIANA POSITION: Administrative Assistant DEPARTMENT: Community Corrections WORK SCHEDULE: 8:00 a.m. - 5:00 p.m., M; 8:00 a.m. - 4:30 p.m., Tu-F STATUS: Full-time FLSA STATUS: Non-exempt HOURLY RATE: $25.8677 per hour To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent serves as Administrative Assistant for Community Corrections, responsible for performing various clerical functions in assisting department personnel and the public.

Requirements

• High school diploma or GED.
• Working knowledge of department policies and procedures and ability to apply such knowledge to a variety of interrelated tasks.
• Ability to type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, telephone, fax machine, typewriter, calculator, and copier.
• Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.
• Ability to understand and follow oral and written instructions and appropriately respond to constructive criticism.
• Ability to work with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.
• Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, related agencies, Department of Corrections, program participants, vendors, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.
• Ability to occasionally work extended hours.

Responsibilities

• Answers telephone and greets office visitors, including providing information and assistance, answering questions, taking messages, or forwarding/directing to appropriate personnel.
• Maintains participant files, including adding/deleting participants as needed, filing documents, entering data on computer, and generating and disseminating related reports monthly or as needed.
• Performs various clerical duties as assigned or as needed, such as preparing correspondence and other documents, filing, comparing prices and ordering office supplies, collecting/receipting payments, and assisting department personnel as requested.
• Performs related duties as assigned.

Benefits

• Medical, Dental, Vision, Life (employee, spouse, children), Long and short-term Disability
• Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services
• Advocacy Program – One-on-one appointment with a Physician to evaluate chronic illness/injuries
• Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health)
• Pharmacy – Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness
• Sick leave, bereavement, holidays (10-13 per year), compensatory time, paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15). Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time.
• Indiana Public Employee Retirement Fund Pension (annuity & pension), AUL Deferred Compensation Plan, McCready Retirement (Merit staff)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees