Administrative Assistant
About The Position
The Administrative Assistant will perform administrative duties for a fast-paced commercial real estate company, supporting an engineering and operations team that spans multiple regions. This role requires representing the company professionally and courteously at all times, providing excellent customer service to internal and external customers/business partners. Duties include managing frontline responsibilities for tenant calls/service requests and memo communications, vendor communications, updating preventative maintenance schedules and equipment lists, drafting/execution of service contracts and purchase orders, A/P support, COI tracking, and other special tasks or projects as needed by the team. The assistant will also help operations and engineering teams with other administrative and office support tasks as needed.
Requirements
- High school diploma required.
- Minimum 2+ years in corporate, professional setting required.
- Must have the ability to multi-task and prioritize based on business and team needs.
- Candidate must be a self-starter.
- Must be proficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPoint.
- Strong communication skills, both oral and written.
- Strong organizational, problem-solving and analytical skills; with ability to manage priorities and workflow.
Nice To Haves
- Four-year degree preferred.
- Property management or commercial real estate experience a plus.
Responsibilities
- Perform administrative duties for a fast-paced commercial real estate company supporting engineering and operations team spanning over multiple regions.
- Represent the company in a professional, courteous manner at all times.
- Provide excellent customer service to both our internal and external customers/business partners.
- Manage frontline responsibilities for tenant calls/service requests and memo communications, vendor communications, updating of preventative maintenance schedules and equipment lists, drafting/execution of service contracts and purchase orders, A/P support, COI tracking, and other special tasks or projects, as needed by the team.
- Assist operations and engineering teams with other administrative and office support tasks, as needed.
Benefits
- Comprehensive benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
