Administrative Assistant

Stefanini Group•Chattanooga, TN

12h•Onsite

About The Position

Stefanini Group is hiring! Stefanini is looking for a Administrative Assistant in Chattanooga, TN 37406 For quick Apply, please reach out to Hitesh Bhatnagar, call 248 263 3904/ email: [email protected] Job Title: Administrative Assistant Location: 32 Lost Mound Drive, Chattanooga, TN 37406 Work Days: Monday to Friday Timings: 8:00 AM to 5:00 PM Qualifications: Exp: 0-3 Year Education: High School Diploma Interview Week: Feb 23 onward Interview Type: Virtual (MS Teams) Responsibilities: The incumbent will provide administrative and clerical support as directed to meet site objectives. Incumbent may also be assigned additional duties as directed, including, but not limited to preparing budget reports, assisting with onboarding new hires, and monitoring site security activities. The incumbent will work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance. Principal Responsibilities: Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers. Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders. Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval. Supports department meetings and event functions by reserving and preparing meeting rooms. Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access. Creates security access badges and issues parking permits. Multi-tasks and responds to evolving priorities relating to site safety and security Maintain a clean and orderly work area. Follows site safety rules and promotes their observance in performance of job duties. Performs other work-related duties as assigned. Required Qualifications: High School Diploma. 3-5 years of administrative and/or procurement experience. Must have excellent communication (written and verbal) and customer service skills. Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines. Strong time-management and organizational skills. Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook) Must be able to lift and/or move up to 40 pounds. Working knowledge of corporate spending reports. Details: Preferred Qualifications: Bachelor's Degree in Business Administration, Management, or related field Front desk receptionist experience. Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes Strong data analysis. Shipping & Receiving and/or mailroom experience. Experience with managing building access control systems. Vendor management experience. Experience working in a 5S and safety-conscious environment. Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face to face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers. About Stefanini Group The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company. #LI-HB2 #LI-ONSITE

Requirements

High School Diploma.
3-5 years of administrative and/or procurement experience.
Must have excellent communication (written and verbal) and customer service skills.
Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines.
Strong time-management and organizational skills.
Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
Must be able to lift and/or move up to 40 pounds.
Working knowledge of corporate spending reports.

Nice To Haves

Bachelor's Degree in Business Administration, Management, or related field
Front desk receptionist experience.
Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
Strong data analysis.
Shipping & Receiving and/or mailroom experience.
Experience with managing building access control systems.
Vendor management experience.
Experience working in a 5S and safety-conscious environment.

Responsibilities

Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.
Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
Supports department meetings and event functions by reserving and preparing meeting rooms.
Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.
Creates security access badges and issues parking permits.
Multi-tasks and responds to evolving priorities relating to site safety and security
Maintain a clean and orderly work area.
Follows site safety rules and promotes their observance in performance of job duties.
Performs other work-related duties as assigned.