Administrative Assistant

Hinge Health • San Francisco, CA

2d • Hybrid

About The Position

We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment.

Requirements

• 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives.
• 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar).
• 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics.

Nice To Haves

• Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking.
• Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines.
• Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations.
• Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service.
• Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease.
• Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly.
• Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication.

Responsibilities

• Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively.
• Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings.
• Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements.
• Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications.
• Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events.
• Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

Benefits

• Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live.
• Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match.
• Modern life stipends: Manage your own learning and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed