ADMINISTRATIVE ASSISTANT
About The Position
An Administrative Assistant is a critical role that goes beyond basic admin work—it supports senior leadership, committee activities, and confidential operations. The Administrative Assistant is responsible for providing administrative support to executive leadership and ensuring the efficient day-to-day operation of the corporate office. This position will assist with facilities management, office administration, and special projects. The role requires a high degree of professionalism, discretion, organization, and the ability to manage confidential information in a banking environment. Purpose of the Role Provides high-level administrative and organizational support to executives (CEO, President, CFO, or senior leadership), ensuring efficient operations and professional communication.
Requirements
- High level of confidentiality and discretion
- Strong organizational and time management skills
- Professional communication (written and verbal)
- Attention to detail (critical in banking)
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of employees of organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent.
- Knowledge of Microsoft Edge and Microsoft Office software.
Nice To Haves
- Experience with Board governance processes
- Experience in a Banking or financial environment
- Experience with Regulatory documentation
- Experience with Office management
Responsibilities
- Manage calendars, meetings, and travel
- Prioritize scheduling based on business needs
- Prepare materials for meetings and presentations
- Coordinate or Schedule meetings as needed
- Maintain corporate records
- Handle sensitive information (financial, strategic, employee)
- Draft correspondence on behalf of executives
- Serve as a point of contact for internal/external stakeholders
- Maintain organized documentation (policies, reports, records)
- Support compliance-related administrative needs
- Coordinate internal initiatives
- Track action items from leadership meetings
- Support special projects
- Oversee daily office operations and administrative functions
- Maintain office supply inventory and coordinate purchasing
- Manage relationships with office vendors and service providers
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
