Administrative Assistant

ABM•Detroit, MI

14d•$450,000 - $50,000

About The Position

Pay: $45,0000-50,000/year The pay listed reflects the expected range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data. Benefit Information: ABM offers a comprehensive benefits package. For more information, visit: ABM Team Member Benefits | Staff & Management Responsibilities 1. Administrative & Operational Support Provide administrative support to account and site leadership across the DPS facilities portfolio. Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance. Prepare and distribute internal communications, schedules, meeting materials, and reports. Support coordination of site activities, vendor visits, and leadership meetings. 2. Scheduling, Data & Documentation Assist with tracking schedules, staffing rosters, attendance records, and operational reports. Support accurate data entry and documentation related to facilities operations. Maintain logs, trackers, and documentation required for audits and client reporting. Assist leadership with report preparation and data consolidation. 3. Communication & Coordination Serve as a point of contact for administrative inquiries from site teams and stakeholders. Coordinate communication between custodial, engineering, HR, and operations teams. Support onboarding coordination and administrative tasks for new hires as needed. Ensure timely follow‑up on assigned administrative action items. 4. Compliance & Process Support Assist with maintaining records required for compliance, training, and governance. Support audit readiness by organizing documentation and tracking required submissions. Follow established ABM procedures, confidentiality standards, and data accuracy requirements. Identify opportunities to improve administrative workflows and organization.

Requirements

High school diploma or GED required; Associate’s degree or administrative certification preferred.
1–3 years of administrative or office support experience preferred.
Experience supporting operations, facilities, or institutional environments a plus.
Strong organizational and time‑management skills with attention to detail.
Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
Strong verbal and written communication skills.
Ability to manage multiple priorities in a structured, deadline‑driven environment.

Nice To Haves

Experience supporting school districts or large institutional accounts
Exposure to facilities, custodial, or engineering operations
Experience maintaining compliance or audit documentation
Ability to work effectively with diverse teams and leadership styles

Responsibilities

Administrative & Operational Support Provide administrative support to account and site leadership across the DPS facilities portfolio.
Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
Prepare and distribute internal communications, schedules, meeting materials, and reports.
Support coordination of site activities, vendor visits, and leadership meetings.
Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
Support accurate data entry and documentation related to facilities operations.
Maintain logs, trackers, and documentation required for audits and client reporting.
Assist leadership with report preparation and data consolidation.
Serve as a point of contact for administrative inquiries from site teams and stakeholders.
Coordinate communication between custodial, engineering, HR, and operations teams.
Support onboarding coordination and administrative tasks for new hires as needed.
Ensure timely follow‑up on assigned administrative action items.
Assist with maintaining records required for compliance, training, and governance.
Support audit readiness by organizing documentation and tracking required submissions.
Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
Identify opportunities to improve administrative workflows and organization.