Administrative Assistant

Acrisure•San Jose, CA

6d•$22 - $28•Onsite

About The Position

Acrisure’s West Division began with a small group of agency partners joining together for the best interest of their clients and teams. Through collaboration and trust, they revealed the individual strengths and the extraordinary advantage at their doorsteps. As their success became a reality, people took notice, and the platform grew. Their entrepreneurial spirits drove the partnership that led the Acrisure West Division to where it is today, with a culture built on organic partnership. Acrisure is a fast-growing fintech leader that operates a global insurance broker. Acrisure provides a broad array of insurance and financial related solutions, including commercial property and casualty, personal lines and employee benefits insurance, real estate services, cyber services and asset and wealth management. Acrisure’s massively valuable, high margin distribution network combines the strength of trusted advisors with growth and efficiency enabled by AI. The Administrative Assistant specializes in providing administrative support for a department or group of individuals. A broad knowledge of operational procedures and tools obtained through extensive work experience is beneficial in this position. The Administrative Assistant would support small to mid-size departments in a variety of ways including managing calendars, making travel arrangements, and processing payroll. This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.

Requirements

Proficiency in departmental operational processes
Familiarity with software and systems used for scheduling, payroll, and expense reporting
Expertise in providing administrative support to a department or group of individuals
Ability to manage day-to-day operations efficiently
Organizational skills to handle travel logistics and expense tracking
Ability to manage a broad scope of responsibility
Handle sensitive and confidential information with discretion
Excellent written and verbal communication skills
High level of professionalism
High School Diploma or equivalent.
College Degree preferred.
Familiarity with administrative processes
Equivalent work experience in administrative roles

Responsibilities

Implement and maintain efficient operational processes
Manage a range of responsibilities specific to small to mid-size departments
Provide comprehensive administrative support to a department or group of individuals
Handle day-to-day administrative tasks to ensure smooth operations
Organize and coordinate meetings, including scheduling, preparing agendas, and ensuring necessary resources are available
Order and maintain inventory of supplies and equipment for the department
Ensure timely procurement and cost-effective purchasing
Manage incoming and outgoing mail
Maintain and coordinate executive and departmental calendars
Prioritize and schedule appointments, meetings, and events
Handle payroll processing for non-exempt employees
Run and analyze reports as required
Make travel arrangements for executives, ensuring all details are managed efficiently
Process expense reports using Concur, ensuring compliance with company policies

Benefits

Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.
… and so much more!
This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

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