Administrative Assistant

EnSafe Inc.•Jackson, MS

35d•Onsite

About The Position

Do you like working with different project teams in a fast-paced environment? Are you interested in joining an organization focused on making a positive impact? If so, we’d like to talk with you about growing with us. We are currently seeking a full-time Administrative Assistant to work on-site in our Jackson, MS office. This is an excellent opportunity to join and grow EnSafe, getting involved in a variety of projects for a diverse range of clients across the globe. As an Administrative Assistant, you will work on a wide range of projects in an environment that fosters creativity, collaboration at all levels, a culture of support, and professional growth. EnSafe emphasizes empowering staff to practice our profession passionately and without limitations.

Requirements

High School Diploma
5+ years of administrative experience in a professional office setting.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Adobe Acrobat.
Highly organized and detail-oriented; able to work with multiple team members, manage several tasks simultaneously, meet strict deadlines, and use critical thinking to resolve issues.

Nice To Haves

Associate or Bachelor degree.

Responsibilities

Process reports — formatting, confirming appropriate styles, and compiling reports (electronically in PDF format and/or printed hard copies in binders).
Grammar/Syntax review of documents, reports, letters, proposals, etc.
Conducting data entry.
Organizing and maintaining confidential client files.
Assisting staff with internal overhead processes (travel scheduling, scanning reports/documents, photocopying, expense reports, etc.).
General office duties (phone, mail, FedEx shipping, filing, production of training materials, stocking break room items and supplies, etc.).
Other general duties that arise.