Administrative Assistant

Metro Power•Freeport, FL

About The Position

The Administrative Assistant provides customer service and administrative support to the company through a variety of tasks such as meeting coordination, maintaining records, assisting field personnel, and phone coverage. This role is essential in supporting different processes and managers within the branch to reach and exceed company goals. This role works collaboratively with office personnel and contributes to overall organizational success through strong service, communication, and follow-through. At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication

Requirements

High School Diploma (or equivalent) required
Prior customer service experience in an office environment required
Positive safety attitude and personal integrity -- both are non-negotiable
Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
Excellent customer service orientation
Strong communication skills, both verbal and written
Strong interpersonal skills; ability to interact with all levels of the company and customers
Ability to see details and recognize errors, working within precise standards of accuracy

Nice To Haves

Higher education preferred

Responsibilities

Answer incoming calls; route calls and messages to the correct department or individual
Handle incoming mail; Manage outgoing mail and packages
Maintain inventory and order various office supplies as needed
Perform copying, scanning, and filing of documents as needed
Assist with creating, processing, and mailing invoices and billing statements in coordination with project teams
Open work authorizations and assist with internal requisition entries
Support organization of meetings, branch events, safety meetings, and company functions
Facilitate communication between office staff, Project Managers, field employees, vendors, and customers
Develop and maintain relationships with customers; ensure high quality service is provided
Work collaboratively across departments to support smooth daily operations and special projects
Maintain personal and professional development plan
Promote a positive, solution-oriented work environment by communicating clearly, sharing ideas, and contributing to process improvements
Support employee engagement efforts
Pre-plan and identify the methods to eliminate hazards daily by work task.
Execute skill in observing habits and hazards of others and bringing it to their attention.
Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
Obtain safety training as expected by all company personnel.