Administrative Assistant

Scrap Management Industries•Oklahoma City, OK

About The Position

The Administrative Assistant will assist the organization with work related to the preparation of purchase orders, ordering parts, monitoring of purchase orders and parts information along with picking up parts. This position will also serve as back up for the Scale House. The Administrative Assistant must be organized, have excellent time management skills, and be able to effectively multitask.

Requirements

High School Diploma or its equivalent (GED)
A valid Driver’s License
Knowledge of the general concepts relating to the mechanical systems of a wide range of automotive and diesel equipment
Skill in written English sufficient to read manuals and write standard order forms and record pertinent information
Skill in performing computer data entry and operating general computer software such as Microsoft Word or Outlook
Skill in communication, interpersonal skills as applied to interaction with coworkers, supervisor, vendors, the general public, etc. sufficient to exchange or convey information and to receive work direction
Good customer service skills
Ability to establish and maintain effective working relationships with others.

Nice To Haves

Bilingual in English and Spanish helpful

Responsibilities

Provides administrative support to ensure efficient office operations.
Enters purchase orders and orders parts.
Signs for incoming packages, and assists clients and other visitors.
Responds to emails and correspondence.
Inputs and updates information in databases and spreadsheets.
Performs general data entry of parts and materials into the computer system via purchase orders
Operates and maintains office equipment, including printers, copiers, and fax machines.
Ensures that deadlines are met and adapts to changing priorities.
Presents a positive and professional image for the organization.
Receives incoming items and updates inventory records.
Enters items and appropriate warranty period into computer inventory system
Researches discrepancies in inventory and makes adjustments as necessary.
Communicates courteously and professionally and maintains working relationships with others in carrying out job functions.
Regularly interacts with others in the work unit, the public, vendors or across departments to exchange basic fact information as requested or as necessary to perform job duties
Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices.
Performs other duties and activities as assigned.