Administrative Assistant

Design West Engineering•San Bernardino, CA

5h•$45,760 - $52,000•Onsite

About The Position

Design West Engineering is a multidisciplinary design engineering company that prides itself on customer service. We achieve this through investing in our team and creating a supportive working environment where our team can thrive. At DWE, building trust within our team is a top priority that is achieved by focusing on the professional development and growth of our team members. We strive to stay current with technologies, adapt within the current industry, and provide a fundamental commitment to mentorship for all employees. Here are a few ways we plan to support you when you are on our team: A fun and inclusive atmosphere with a people-first philosophy Flexible work schedule options Team building budgets are allocated to each team, with comped hours for fun and extracurricular activities. Team building around philanthropic community-based events. Quarterly check-ins with supervisors to review progress toward personal and professional development goals. Partnering with you on your path toward certifications and licensing Networking and ongoing education opportunities through conferences and industry organizations. Mentorship opportunities internally and through partnering organizations. One team philosophy between our offices with inter-office project collaboration on regional and national work. Commitment to company growth to support the personal growth of our team. Administrative Assistant We are seeking an Administrative Assistant for our San Bernardino, California, Office. This person will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization, while performing a variety of clerical and administrative tasks. We are looking for a driven and organized individual who has excellent communication skills, experience with customer service, and the desire to learn different administrative tasks. We stress customer service and are looking for someone who prides themselves on their ability to interact and communicate with everybody involved

Requirements

Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with clients.
Excellent organizational skills and attention to detail
High school diploma or equivalent required
At least two years of related experience required.

Nice To Haves

Experience with the database software, Ajera
3+ years of administrative experience

Responsibilities

Answers and transfers phone calls, screening when necessary
Welcomes and directs visitors and clients
Maintains filing systems as assigned
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Coordinates and schedules travel, meetings, and appointments for managers or supervisors
Records and distributes minutes or other records for meetings
Maintains office supplies and coordinates maintenance of office equipment
Maintains the tidiness of office break areas, orders supplies, and restocks as needed
Copies, files, and retrieves materials as needed for the Accounting and HR Departments
Assists with coordinating and scheduling trainings for all departments
Completes proposal requests from team members
Coordinates and schedules employee/ team events
Manages and receives office shipments
Relays changes of information to appropriate employees.
Manages data entries for project accounts in the project database
Performs other related duties as assigned

Benefits

A fun and inclusive atmosphere with a people-first philosophy
Flexible work schedule options
Team building budgets are allocated to each team, with comped hours for fun and extracurricular activities.
Team building around philanthropic community-based events.
Quarterly check-ins with supervisors to review progress toward personal and professional development goals.
Partnering with you on your path toward certifications and licensing
Networking and ongoing education opportunities through conferences and industry organizations.
Mentorship opportunities internally and through partnering organizations.
One team philosophy between our offices with inter-office project collaboration on regional and national work.
Commitment to company growth to support the personal growth of our team.