Administrative Assistant

Exceed•Hemet, CA

23d

About The Position

Provides administrative support in the daily operations, procedures, and systems of the organization. This position plays a key role in ensuring efficient administrative functions, supporting programs and services, and helping the organization deliver inclusive, high-quality services. - Provides administrative support to Executive and Management Teams - Responsible for maintaining the organization files and agency manuals - Maintains organization documents and other legal material - Assists in the development of reports, presentations, and materials for leadership and the Board - Ensures compliance with State, Federal, Funder, and CARF filings and reports - Assists in the development, implementation, and improvement of administrative systems and processes - Corporate and CEO correspondence - Acts as liaison with community, parent, and vendor groups as assigned - Assists with special projects and events - Researches and makes recommendations to the CEO on special purchases and projects - Assists with research, data tracking, and reporting for grants - Prepares and ensures timely submission of reports as required - Issues and tracks the assignment of facility keys and alarm codes - Conducts and summarizes annual surveys - Other related duties as assigned

Requirements

Bachelor's or Associate's degree in a business-related discipline, or equivalent experience in place of a degree
Previous experience in an administrative role, preferably in a nonprofit or human services setting
Experience in supporting senior leadership and managing complex administrative functions
Excellent interpersonal, written, and verbal communication skills
Strong organizational, project management, and problem-solving skills
High level of discretion in handling confidential and sensitive information
Proficient in Microsoft Office applications, Google Workspace, Canva, Microsoft OneDrive, and Adobe Acrobat
Ability to work compatibly with a variety of people
High level of empathy, professionalism, and cultural competency
Flexibility and ability to manage multiple priorities
Valid California Driver's License with acceptable driving record

Nice To Haves

Experience working with disability services or vulnerable populations preferred

Responsibilities

Provides administrative support to Executive and Management Teams
Responsible for maintaining the organization files and agency manuals
Maintains organization documents and other legal material
Assists in the development of reports, presentations, and materials for leadership and the Board
Ensures compliance with State, Federal, Funder, and CARF filings and reports
Assists in the development, implementation, and improvement of administrative systems and processes
Corporate and CEO correspondence
Acts as liaison with community, parent, and vendor groups as assigned
Assists with special projects and events
Researches and makes recommendations to the CEO on special purchases and projects
Assists with research, data tracking, and reporting for grants
Prepares and ensures timely submission of reports as required
Issues and tracks the assignment of facility keys and alarm codes
Conducts and summarizes annual surveys
Other related duties as assigned