Administrative Assistant - Child Maltreatment Solutions Network

Penn State University • University Park, IL

26d • Hybrid

About The Position

The Child Maltreatment Solutions Network (CMSN) is seeking a highly motivated, well-organized and detail-oriented administrative professional to join our team. CMSN, (http://www.solutionsnetwork.psu.edu)—a unit of the Social Science Research Institute (SSRI)—is an interdisciplinary network of faculty dedicated to identifying the causes of child maltreatment and developing evidence-based approaches to promote prevention, detection, and treatment. The CMSN’s mission is to advance child protection and well-being through research, education, and community engagement. In addition to its core mission, CMSN oversees the Child Maltreatment and Advocacy Studies (CMAS) academic minor and serves as the University’s coordinating entity for disseminating communication, raising public awareness, engaging students, and supporting service initiatives related to child protection and well-being. The individual selected for this position will serve as an Administrative Assistant for the CMSN, interacting regularly with the CMSN Director and Executive Committee, internal college and university leadership offices, network faculty situated across multiple university colleges and departments, and network staff, as well as other external constituents and stakeholders.

Requirements

• Excellent critical thinking and interpersonal skills as well as strong written and oral communication skills.
• Team orientation and willingness to collaborate with staff and faculty across all units is essential, as are a strong capacity for customer service, conscientious attention to detail, excellent organization, and time management abilities to proactively multi-task in a fast-paced environment.
• Consistent high quality and thoroughness of work is crucial.
• A proven track record of exercising discretion and independent, excellent judgment and initiative, while managing confidential information is vital.
• Excellent computer skills, including proficiency in all Microsoft Office applications and the ability to learn new software applications, are essential.
• If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted

Nice To Haves

• Experience in Microsoft Office programs, SAPConcur (Travel and Expense Reimbursement System), SIMBA (Financial System), LionPath (Student Portal), 25Live (Room Reservation System), digital communications platforms (e.g., MailChimp), and Zoom is preferred.

Responsibilities

• Assisting with maintaining director and network calendars and scheduling network-related meetings
• Coordinating and attending network-related meetings, record and distribute meeting minutes
• Assisting CMSN leadership in fiscal administrative activities (e.g., purchasing, reimbursement)
• Supporting network leadership in management of the CMAS academic minor (e.g., coordinate CMAS course scheduling, room assignment, SEEQ assessment, register students for capstone credits, support education committee scheduling and recording of minutes, confirm graduation listing, monitor program outcomes and prepare periodic reports, distribute recruitment information)
• Assisting with planning and executing conference and awareness events or other special events (e.g., securing location and event logistics, coordinating speaker travel and honoraria, managing participant registration)
• Supporting CMSN leadership in annual reporting requirements, including requesting and compiling necessary data and drafting report documentation
• Compiling and organizing data, agendas, and other meeting materials for network advisory board and committees
• Coordinating travel and related logistics, assemble travel expenses and receipts, and enter travel reimbursement into the SAPConcur
• Supervising CMSN workstudy and/or student interns in supporting CMSN activities or communication and outreach efforts
• Other duties, as assigned.

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees