Child Care Administrative Assistant

AlignHR•Wheeling, WV

21h•Onsite

About The Position

Play an essential role in supporting the daily operations of a high-quality early childhood education center. King’s Daughters Child Care Center is seeking a full-time Administrative Assistant to support the Center Director and Executive Director in maintaining efficient center operations, accurate documentation, and compliance with licensing requirements. This role serves as a primary administrative support to staff, families, and visitors while ensuring a welcoming, organized, and professional office environment. Our mission: To promote the social, emotional, physical, and cognitive development of children through engaging educational experiences in a safe, nurturing environment.

Requirements

Must be at least 18 years of age
High School Diploma required
Minimum of one (1) year of relevant work experience in a licensed childcare center or similar setting
WV Early Care and Education STARS Training Certificate (or equivalent)
Ability to obtain and maintain required certifications (CPR/First Aid, Food Handler’s Certification, and others as assigned)
Proficiency with Microsoft Office and general office technology
Accuracy and organization of administrative documentation
Maintenance of office cleanliness and organization
Proficiency with MS Office and EZ Care
Strong communication skills

Responsibilities

Answer telephones and provide information to callers or direct calls appropriately
Greet and assist all visitors, ensuring visitor log completion
Maintain contact information databases (Remind system, emergency contacts, staff directories)
Ensure completion and accuracy of required paperwork (sign-in sheets, monthly attendance, food sheets, WV State reimbursement forms)
Assist with family enrollment packets and appointment scheduling for prospective families
Maintain accurate and organized electronic and physical childcare licensing documentation
File and manage office documentation in a secure and organized manner
Support the Center Director with daily operational tasks and administrative projects
Assist the Executive Director with donor correspondence, fundraising support, and Constant Contact database updates
Maintain confidentiality of all childcare and employee-related information
Operate office equipment such as copiers, printers, scanners, and phone systems
Maintain a clean and organized office environment
Learn and implement new office technologies and systems as required
Perform additional administrative or childcare-related duties as assigned by the Center Director or Executive Director