Senior Administrative Professional, Engineering and Consulting

Ramboll • Princeton, NJ

2d • $58,500 - $76,000 • Onsite

About The Position

Ramboll is seeking a full-time Administrative Assistant to join our Princeton, New Jersey office. This is an opportunity for a highly organized, service-oriented professional to play an important role in supporting a collaborative team within a global engineering and consultancy company. Experience in an engineering, environmental, or consulting environment is preferred, but not required. We invite you to bring your administrative expertise, attention to detail, and people skills into play as you help keep our office running smoothly and create a welcoming, well-supported experience for employees, clients, and visitors. In this role, you will support day-to-day office operations, coordinate meetings and events, assist with polished client-facing documents, and help ensure colleagues have the resources they need to do their best work. To succeed in this role, you should be organized, proactive, and comfortable balancing a variety of priorities in a professional office environment. The ideal candidate is resourceful, collaborative, and detail-oriented, with strong communication skills and experience preparing, formatting, or proofreading business documents such as reports, proposals, and presentations. In joining Ramboll, you will become part of an internationally leading company within Environment & Health and a local office where administrative support is valued as an essential part of delivering high-quality work for our clients. You will also be part of a broader administrative community across offices, collaborating with colleagues who support the region and each other with business support requests in addition to local office responsibilities.

Requirements

• A bachelor’s degree in business, communications, marketing, or a related field is preferred. An associate degree or equivalent combination of education and relevant experience will also be considered.
• Two years or more of relevant professional administrative experience; prior experience supporting an engineering, environmental, architecture, or consulting firm is beneficial but not required
• Strong proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams; Adobe experience is beneficial
• Familiarity with a customer relationship management (CRM) software system is beneficial but not required
• Experience with planning meetings and events including planning the catering
• Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms
• Excellent written and verbal communication skills, with strong proofreading, editing, grammar, spelling, punctuation, and formatting skills and a high level of attention to detail
• Ability to manage multiple priorities, shift focus as needed, and follow through on tasks in a fast-paced professional environment
• Ability to take ownership, work independently with minimal supervision, and use sound judgment when solving problems
• High level of professionalism, discretion, and care when handling sensitive or confidential information

Responsibilities

• Prepare, format, proofread, and edit documents, including proposals, presentations, reports, and other client-facing materials using Ramboll branded templates; review materials for brand consistency, grammar, punctuation, formatting, graphics, and tables
• Document production, including printing, collating and shipping
• Organize and support employee engagement activities, client meetings, and internal meetings, including calendar coordination, meeting room and resource bookings, catering, A/V and office equipment support, and meeting space set-up and clean-up
• Help maintain a professional, organized, and welcoming office environment, including workstations, kitchen areas, conference rooms, shared spaces, and office supplies
• Process vendor invoices for payment
• Provide general administrative support to employees and project teams, helping coordinate day-to-day requests and keep work moving efficiently
• Visitor reception and front-office support, including building access, mail, deliveries, and a positive first impression for guests
• Assist with employee onboarding and offboarding activities in coordination with internal teams
• Coordinate travel arrangements and related logistics, as needed

Benefits

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Being valued for the unique person you are
• Never being short of inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company
• Comprehensive benefits package that supports well-being, professional development, and work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree