Administrative Assistant - RL

Covenant Living • Turlock, CA

4d • $22 - $25 • Onsite

About The Position

Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus.

Requirements

• High school education or equivalent.
• One year of related office experience providing clerical or administrative support.
• Experience in healthcare setting.
• Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.
• Ability to remain calm in an emergency situation.
• Complete confidentiality when circulating general information
• Proficient Microsoft Office Suite.
• Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults.

Responsibilities

• Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.
• Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences.
• Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information
• Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare.
• Provide support for administrative and large community events.
• Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes.
• Maintain campus contracts and certificates of Insurance & update as necessary
• Create processes and procedures for administrative functions and in a common database.
• Routine filing of resident information.
• Process invoices for final administrative approval
• Oversee large copy projects.
• Provide support for reception desks.
• Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances.
• Provide technological training and support to Concierge on the various software applications and office equipment.
• Provide training and support for new initiatives and new receptionists.
• Special projects as assigned by the administration office.

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.
• Life, AD&D
• Tuition assistance and scholarships
• Employee assistance program
• Legal services, home/auto insurance, discount purchasing program
• Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED