Administrative Assistant

DRISCOLL HEALTH PLAN•Corpus Christi, TX

19d

About The Position

Provide administrative support for the Department of Medical Education. Responsibilities include meeting coordination/scheduling/minutes, ordering and managing supplies, document filing and organization, data entry, and other administrative duties as needed. The ability to work independently as well as part of a team, attention to detail and excellent organizational skills are essential.

Requirements

Utilizes strong knowledge of Microsoft Office Suite and excellent verbal and written communication.
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Nice To Haves

The ability to work independently as well as part of a team, attention to detail and excellent organizational skills are essential.

Responsibilities

Maintains utmost level of confidentiality at all times.
Adheres to hospital policies and procedures.
Demonstrates business practices and personal actions that are ethical and adheres to corporate compliance and integrity guidelines.
Performs daily office functions - phones, e-mail, typing, transcribing, photocopying, filing, faxing, sorting and distribution of mail.
Responsible for coordinating Thank a Resident Day, Research Nigh, QI Symposium, senior dinner and assisting with the coordination of special events such as Resident Graduation, Workshops, orientation and Resident Recruitment.
Assists with document management for Medical Education and ongoing maintenance of files.
Responsible for preparing and/or assisting with the preparation of the Residency Program, Medical Education, IRB and Library department budgets.
Primary support for the Clinical Competency Committee, including preparing resident evaluations, meeting minutes, and sending out completed CCC reports.
Responsible for resident academic tracking including monitoring of AMBOSS, PREP, ITE scores, etc.
Responsible for Huddle and GMEC agenda, minutes and meeting invites.
Responsible for Mid and End of Year Review prep and scheduling.
Data entry into electronic data management systems such as residency online programs to manage tracking and curriculum.
Assists with scheduling meetings with internal and external attendees and coordinating logistics as needed.
General secretarial support for Medical Education and the Residency Program, both in Corpus Christi and remotely for RGV.
May perform other duties as assigned.