Administrative Assistant

Ohio County Healthcare•Hartford, KY

33d•Onsite

About The Position

The job description reflects the general details considered necessary to fulfill the essential job functions and shall not be construed as all-inclusive of all work requirements inherent in this position. Other specific job-related knowledge and skills may be required. All employees subject to an annual performance evaluation based on the duties and responsibilities of this position.

Requirements

Minimum high school diploma or equivalent required for all positions (may be allowed to sign a GED agreement to obtain within 6 months).
Self-starter and able to work independently
detail-oriented
computer skills
data entry
communication skills
organizational skills
can meet critical deadlines.
Must have excellent customer service skills
exhibit professionalism.

Nice To Haves

Associate’s degree or higher preferred
4 years’ experience in administrative level position, customer service, or public relations preferred.

Responsibilities

Assists CNCO as needed.
Completes memoranda as requested.
Helps manage and navigate office communication. Accurately relays messages to the appropriate party.
Keeps members of the department updated on information required to make decisions regarding operations within the department. Works collaboratively with the administrative offices and other departments as required.
Has open lines of communication with CNCO and organizational leaders as appropriate.
Maintains confidentiality of information; adheres to HIPAA.
Obtains needed data for nursing administration, sorts, and files as required.
Assists the organizational leaders with copying, filing, retrieving data, disseminating, and documenting information as appropriate.
Formats data in the requested program.
Maintains an accurate filing system.
Works to reduce rework, confusion, and waste.
Attends meetings as requested and serves as recorder. Responsible for typing and distributing agendas and minutes of meetings for which Nursing Administration has responsibility.
Prioritizes tasks effectively.
Point of contact for data entry into the Policy Tech system and maintains current Routine and Standing Orders on the Common Drive. Keeps calendar and notifies appropriate parties when reviews are required.
Assists with data collection and reporting of in-house patient satisfaction surveys. Assists CNCO with the dissemination of the external patient satisfaction data as required.
Assists with administrative duties for the DON/Emergency Management Coordinator.
Complies with OCH Policies and Procedures and adheres to the organization-wide compliance program.
Represents the organizational values and strives to practice “OCH” in all daily interactions.
Other duties as assigned