Administrative Assistant

Pyramid Healthcare • Newport News, VA

4d • Onsite

About The Position

The Administrative Assistant is vital to our dynamic substance use disorder treatment facility. This role manages the front office, coordinates appointment scheduling, and performs essential administrative tasks to enhance our program's efficiency.

Requirements

• High School Diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment with a positive attitude.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and basic data entry.

Nice To Haves

• Previous experience in an administrative, healthcare, or behavioral health setting preferred.

Responsibilities

• Manage the front office and serve as the welcoming first point of contact for clients, staff, and visitors.
• Coordinate scheduling for all client appointments with precision.
• Perform general clerical duties, including filing, copying, and data entry.
• Assemble, update, and maintain client intake packets for a smooth process.
• Order and track office and client-related supplies to ensure smooth operations.
• Assist with the intake process and prepare billing sheets to support operations.
• Maintain accurate records, including census tracking and intake/discharge logs.
• Handle check requests and maintain petty cash records efficiently.
• Communicate with referral sources and outside providers to foster collaboration.
• Attend staff meetings and record meeting minutes to keep everyone informed.
• Provide additional administrative support as needed, showcasing your versatility!

Benefits

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED