Administrative Assistant - INTERNAL ONLY

Astrion•Arnold AFB, TN

1d•$26 - $31•Onsite

About The Position

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Administrative Assistant, supporting TOS II, at AEDC in Arnold AFB, TN. The Administrative Assistant will be working as a member of the Safety & Mission Assurance branch responsible for supporting the United States Air Force Test Operations and Sustainment efforts. Open to internal candidates.

Requirements

High School Diploma or equivalent plus five years of applicable experience or any equivalent combination of applicable education and experience.
Excellent oral and written communication skills.
Must be able to obtain and maintain a security clearance and the AEDC local area network.
Current U. S. Citizenship required.
It is a condition of employment to wear PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy.

Nice To Haves

Experience in an administrative or secretarial position
Knowledge of AEDC and AEDC processes
Excellent oral and written communication skills.
Thorough knowledge of grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
Ability to obtain a BNH purchasing card.
Strong organizational skills and time management skills with a problem-solving attitude and attention to detail.
Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm, and operation of standard computerized systems and other information transmission systems.
Demonstrated knowledge and skill in utilizing Microsoft Office software suite.

Responsibilities

Works independently to provide administrative and secretarial support of a responsible and confidential nature and performs document control and records management activities to help ensure the smooth functioning of a department.
Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
Composes and distributes complex correspondence using standard word processing systems or other software applications.
Keeps abreast of key issues, commitments, and priorities of manager. Research information and compile briefing charts, summary reports and other presentation materials.
Tracks and coordinates with employees any required training requirements.
Schedules meetings and appointments as needed.
Maintains inventory of office supplies ensuring supplies are available when needed.
Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
Develops and guides the implementation of procedures and of filing and record-keeping systems, including performing data entry and records management function.
Support scheduling, engineering on-boarding (DD2875 and applications), workstation equipment ordering.
Determines action on important or emergency matters or knows whom to contact in absence of manager.
Ensure the confidentiality and security of all files and filing systems with a strong understanding of HIPPA and PII regulations.
Greet and direct employees and visitors in a courteous and professional manner.
Coordinate, schedule and manage employee appointments for onsite clinic with supervisors/managers, Human Resources, Environmental, Health and Safety Manager, Claims Specialist and employees.
Perform other administrative duties as required.