Administrative Assistant

Favorite Brands LLC•Houston, TX

30d

About The Position

The Administrative Assistant performs clerical duties to assist with administrative tasks related to accounting payables/receivables, route settlements, or office operations as needed.

Requirements

A qualified Administrative Assistant must have at least 1 year of related experience
High school diploma or equivalent required.
Strong attention to detail and accuracy.
Proficient in Microsoft Office, particularly Excel.
Excellent organizational and time management skills.
Ability to work independently and meet daily deadlines.

Nice To Haves

Previous experience in cash handling, accounting support, route settlements, or administrative roles preferred.

Responsibilities

Supports Office Manager through reception, clerical and workflow organization duties
Assist management with special projects, reporting, and other clerical tasks as assigned
Provides prompt service as needed to both customers and employees
Assigns and oversees administrative projects with other office personnel
Prepare and process daily deposits for all payments collected by route drivers
Resolves administrative issues by preparing reports and analyzing data to identify solutions
Reconcile and close out route drivers’ daily transactions, ensuring all paperwork is completed accurately
Identify discrepancies in route settlements and work with drivers or management to resolve them promptly
Collaborate with drivers, sales representatives, and management to ensure accurate and efficient daily operations
Maintains stock of office supplies
Assist with end of month reports such as expenses
Organize and file route settlement documentation for auditing and record-keeping purposes
Assist with answering phones, directing calls, and supporting front desk operations when needed
Assist with accounts receivable/payable support, including verifying invoices, tracking payments, and updating internal systems
Other duties as assigned