Administrative Assistant

Catholic Charities, Diocese Of Nashville•Nashville, TN

34d•Onsite

About The Position

Catholic Charities was founded in 1962 with the mission of providing wholistic care within Middle Tennessee. Our programs consist of the following’ homelessness prevention, re-housing, food distribution, emergency materials, utility payments, refugee resettlement, clinical counseling, adoption, and family support, parenting, and multi-pronged community support through neighborhood embedded family resource centers. Catholic Charities is an established non-profit, and is still growing year after year. If you are seeking a job with purpose then you are finally home.

Requirements

High School diploma or equivalent.
Two years’ prior administrative experience required.
Knowledge of modern office practices and procedures and general office equipment.
Proficient with Microsoft Office applications, especially Excel.
Ability to learn databases, and other systems.
Must be detailed oriented with good organizational skills and ability to multi-task.
Must be capable of accepting responsibilities and prioritizing work and working under pressure.
Must be flexible with time required to perform job functions and meet deadlines with the ability to work independently.
Must have superior communications skills, oral and written, applied in a courteous and professional manner as well as excellent interpersonal skills.
Ability to make mature and prudent decisions.
Ability to maintain strict confidentiality and utmost discretion in all matters.
Ability to anticipate the needs of the programs and act promptly in response to them.
Current driver’s license required.
Ability to legally operate a motor vehicle and provide own transportation.

Nice To Haves

Prefer candidate with prior experience in a non-profit setting.

Responsibilities

Provides a friendly and compassionate first point of contact with visitors and building partners.
Performs administrative tasks such as answering phones and email inquiries, data entry, copying, filing, and ordering of office supplies.
Performs general bookkeeping work, which may include entering data and maintaining records, preparing invoices, and collecting supporting documents of office expenses, revenue, expenses for reimbursement or credit card billing backup.
Performs general clerical duties.
Acts as liaison for the Fiscal department in routine administrative matters.
Performs a wide variety of recurring office procedures such as mail handling, maintaining inventory of office supplies, phone, and email inquiries, and preparing correspondence, etc.
Organizes and maintains all files and records and disseminates information as necessary.
Prepare concise reports as requested.
Assist other team members on an as-needed basis.
Actively participates in supervision sessions, periodic team meetings, and training.
Acts as backup for other administrative positions.
Performs other duties as assigned.