Administrative Assistant - Parker Rose Design

Fashion Furniture•San Diego, CA

10h•$26 - $30•Onsite

About The Position

We are looking for a detail-oriented and efficient Administrative Assistant to serve as the point person for incoming leads, and all administrative functions at Parker Rose Design. In this role, you will streamline daily operations, connect project flow between departments, optimize business processes, and ensure accuracy across all administrative tasks from the sales team.

Requirements

Bachelor’s Degree or equivalent
2-4 years experience in an Administrative Role.
A proactive individual who can anticipate sales and office needs- able to recommend innovative ideas and new procedures.
Solid organizational skills
Highly computer literate, with strong working knowledge of Microsoft Outlook, Office, Excel, PowerPoint, Teams, and Monday CRM
Able to multitask with changing priorities and proficient in time management skills to meet frequent deadlines
Collaborative Team Player
Detail oriented responsibilities

Nice To Haves

Inside sales experience is a strong plus

Responsibilities

Process Buyout quotes & closed Purchase quotes
Enter client contract documents into SharePoint
Collect initial payment & communication to clients of receipt
Coordinate vendor purchasing for specific projects, track incoming items, and collaborate with warehouse team for project pulls
Schedule Full Pick Ups & Client Communication for House Accounts
Assist will Full Pick Ups requested by Business Development team
Review the accounts receivable report bi-weekly and assist with efficiency reports
Manage accessory pick ups and scheduling
Maintain data integrity and track entries in Monday CRM
Organize and update SOP documents as needed
Assist clients with billing inquiries in teamwork with accounting
Manage incoming calls, qualify new leads based on timing and budget, and execute warm handoffs to sales personnel
Articulate and sell our luxury home staging and leasing services and programs to potential clients.
Assist with sales administration tasks as needed
Monitor ongoing project progress to support marketing initiatives
Assist with copywriting, proofreading, and generating ideas for marketing campaigns
Coordinate client appreciation efforts
Handle other administrative duties as assigned by management
Other duties as assigned by Manager.