Administrative Assistant

HVJ Associates • Dallas, TX

2d

About The Position

The Administrative Assistant is responsible for providing administrative, operational, facilities, fleet, and financial support to ensure efficient day-to-day office operations. This position plays a critical role in supporting company management, employees, vendors, clients, and operational initiatives. The position is designed as a developmental role that provides broad exposure to the Company's operations, business processes, reporting systems, and strategic objectives. Through progressively increased responsibilities, the employee will gain the knowledge and experience necessary to transition into business analytics and operational analysis functions.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Discretion and ability to maintain confidentiality.
• Proactive and able to work independently with minimal supervision.
• Team player with good interpersonal skills.

Nice To Haves

• Previous experience in an administrative support role.
• Familiarity with database management and record-keeping systems.
• Experience with operational reporting or business analytics is a plus.

Responsibilities

• Answer and direct telephone calls and emails.
• Maintain office filing systems, records, and documentation.
• Schedule meetings, appointments, and conference calls.
• Prepare correspondence, reports, forms, and presentations.
• Assist with data entry, document management, and record retention.
• Coordinate office supplies, equipment, and vendor communications.
• Assist with travel arrangements, expense reporting, and administrative logistics.
• Maintain confidentiality of sensitive company and employee information.
• Support management with special projects and administrative initiatives.
• Assist with onboarding, personnel records management, and administrative HR functions as assigned.
• Maintain company databases and tracking systems.
• Assist with operational reporting and document preparation.
• Coordinate information flow between departments.
• Support process documentation and internal workflow improvements.
• Assist in maintaining compliance records and administrative controls.
• Perform other duties as assigned to support business operations.

Benefits

• Developmental role with broad exposure to company operations.
• Opportunity to gain knowledge and experience for transition into business analytics and operational analysis functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed