Administrative Assistant

Howard Hanna Real Estate Services•Garden City, NY

33d•Onsite

About The Position

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. This role involves assisting agents with listing input and marketing, processing advertisements, managing sign and lock box inventory, performing general secretarial duties, updating real estate transaction data, answering phones, greeting visitors, ordering supplies, and maintaining office orderliness. The position requires a positive and professional attitude, strong communication and clerical skills, proficiency in computer applications like Word, Excel, PowerPoint, Publisher, Adobe, and Outlook, and the ability to work independently with confidential material.

Requirements

Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers.
Must possess exemplary customer service skills.
Ability to communicate professionally in oral and written fashion.
Must possess strong clerical, statistical and administrative skills.
Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, Adobe, and Outlook.
Must be able to type with accuracy.
High school diploma required
Knowledge of basic accounting, bookkeeping and computer skills required.
Ability to work independently on confidential material
Must possess good judgment and problem solving skills.
Ability to maintain skills required through training offered by the company or outside sources.

Nice To Haves

Prior experience in an office administrative role is preferred.
business school education desirable

Responsibilities

Assist Agents with listing input and marketing
Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department.
Orders installation and removal of signs, as well as maintains office sign inventory.
Accurately maintains the Lock Box inventory and logs.
Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
Updates real estate transaction data into computer system
Answers telephone and greets visitors.
Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
May perform other duties as assigned.