Office Coordinator - Kansas City, MO

Sonepar•Kansas City, MO

4d•Onsite

About The Position

We have a great opportunity for a diligent Administrative Assistant to join our team! This role has receptionist duties as well as supporting the branch functions of shipping and deliveries, purchase orders, and meetings hosted by the St. Louis branch. The schedule for this position is Monday through Friday, 8 AM – 5 PM.

Requirements

Previous experience in administrative, customer service, or operations support role.
Intermediate computer skills e.g. MS Office and ability to operate a computer and phone.
Characteristic of a customer-oriented mindset e.g. internal and external customers.
Sense of urgency to complete tasks that require prioritization in a timely manner.
Attention to detail.
Ability to communicate clearly in English verbally or by using a keyboard for written communication.

Responsibilities

Serve as the first point of contact for incoming calls, emails, and walk-in customers; route requests quickly to appropriate teams (sales, warehouse, purchasing).
Provide real-time status updates on orders, deliveries, and general inquiries.
Process expense reports for the branch; research and solve discrepancies.
Expedite open purchase orders.
Receive and reconcile packing lists against system records (Eclipse).
Process daily shipping manifest.
Support the lighting and gear departments by performing project management and job data entry.
File paperwork as needed.
Support internal meetings, vendor visits, and branch events with scheduling and coordination.
Ensure office supplies, materials, and common areas are maintained to support productivity.
Perform other administrative items for our sales team as needed.