Administrative Assistant

Rotating Machinery Svcs Inc•South Houston, TX

8d•Onsite

About The Position

The Administrative Assistant position provides operational support with responsibilities covering a wide array of activities. This position supports many current and new developing tasks and/or projects. This position is an on-site temporary role. This role is a 40+ hours a week at our Mepco Facility.

Requirements

Exceptional ability to multitask, prioritize, and manage time and resources effectively.
Excellent time management skills with a proven ability to meet deadlines.
Excellent organizational skills and attention to detail.
Display ownership and accountability for tasks and responsibilities.
Excellent interpersonal and customer service skills.
Excellent verbal and written communication skills.
Working understanding of human resource principles, practices, and procedures.
Proficient with Microsoft Office Suite or related software.
Must have basic knowledge of Excel formulas, Microsoft Outlook, and formatting knowledge in Word.
Minimum 1 - 3 Years of related experience.
Able to understand, read, write, and speak English.
Authorized to work in the United States.
Must be able to pass pre-employment Drug, Alcohol and Background check.

Nice To Haves

The above list of activities is not all inclusive but a general representation of the requirements of an RMS Inc. Administrative Assistant. This list is subject to change based on the needs of the company. Other projects and responsibilities may be added at the company’s discretion.

Responsibilities

Document Control and email correspondence filing.
Receive and enter timecards into JobBOSS.
Manages employees shift change in JobBoss.
Trains employees on time entry processes.
Creates barcodes for employee time badges.
Supports the RMS phone system.
Data Book: Once a related job is completed, ensure all documents are in the Data Book.
On a weekly basis review JobBOSS reports with General Manager and upload to SharePoint accordingly.
Save copies of field timesheets to job files.
Review and provide location specific reporting.
Assist with Customer packing lists/shipping documents.
Make copies for job files.
Manage all shipping and receiving documents along with the pending folders.
Receive packing lists and ensure that someone has reviewed/approved the shipment and then receive it in JobBOSS. Make any notations if everything was not received.
Save copies of Tickets/POs to respective job folders.
Receive customer orders or new sales orders written/verbal.
Open/assign job numbers.
Create job folders and shop traveler/work packet. Hang the job packet on the job board.
Create daily open jobs report and distribute.
Once the job is shipped/completed, ensure all documents are in job folder.
Assist and coordinate safety training with HR/Safety as well as 3rd party providers.
Coordinate paperwork for safety drug testing as needed.
Assist with field and shop operations.
Order office supplies and maintain the supply inventory.
Take Manager and ISO Meeting Minutes.
Other projects as assigned, and responsibilities may be added at the company’s discretion.