Administrative Assistant

MNP•Oshawa, ON

3h•CA$40,000 - CA$65,000•Onsite

About The Position

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. This is an in office role. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Requirements

Post-secondary education in business administration is considered an asset
Experience in a professional services environment is considered an asset
Demonstrated willingness to learn and grow, with a strong interest in developing skills within the role
Tech-savvy with an openness to leveraging new tools, including AI, to improve efficiency and outcomes
Proactive and self-motivated, with the ability to take initiative and contribute ideas
Collaborative team player with strong interpersonal and communication skills
Strong client service focus in dealing with both external and internal clients
Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

Responsibilities

Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
Support leader(s) through calendar and email management, invoicing and A/R
Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform
Review upcoming deadlines and work requirements with the team; coordinate the logistics and flow of work to specific team members (i.e., documents for review/signature)
Record minutes at various meetings and distribute or archive them accordingly
Prepare and submit expense reports
Coordinate and schedule internal and external meeting and appointment logistics and prepare supporting material
Coordinate travel arrangements and reservations
Maintain electronic and paper filing systems
Contribute to the development of new ideas and approaches to improve work processes
Work collaboratively with other team members and leadership
Maintain flexibility to work overtime, as necessary