Administrative Assistant

BH Group Holdings LLC•Fairfield, OH

18d•$22 - $34•Onsite

About The Position

This position is responsible for administrative support for the local office and primary contact for team member questions. This position partners with corporate accounting and human resources to implement and maintain company practices and policies and serves as a liaison between the field and corporate office.

Requirements

Ability to live the ICOMPEL Values.
Strong organizational skills.
Strong verbal and written communication.
Ability to work in a fast-paced environment.
Ability to prioritize tasks to meet goals and objectives.
Strong customer service skills.
Ability to work with sensitive information and maintain a high degree of confidentiality.
High school diploma and 3 years of experience in an administrative role with increasing responsibility OR Associate's degree and 2 years of experience in an administrative role with increasing responsibility OR Bachelor's or Master's degree and 1 year of experience in an administrative role with increasing responsibility

Nice To Haves

1 year of experience in the construction industry is preferred

Responsibilities

Lead accounting duties for local office which includes weekly payroll certification, conducting credit applications for accounts receivable and accounts payable, managing credit card receipts and new credit request forms, and serving as the team member liaison for payroll forms such as time off requests, direct deposit changes, and injury forms
Complete construction pre-qualification packets and assure certificates of insurance are obtained and maintained.
Serve as the first point of contact for team member pay and benefits questions.
Facilitate the field and CDL new hire process. Assist with the interview process, launch the pre-employment process, conduct onboarding, and ensure all new hire paperwork is complete and submitted accurately.
Maintain drivers list for local office and assist with International Fuel Tax Agreement (IFTA) reporting
Local office primary contact for team member questions and standard office duties including answering phones, scheduling meetings, mail management, office and kitchen supplies ordering and maintenance, uniforms, hotel accommodations for crews, and errands
Assist with purchase order log, manage bills and material receipts
Manages local licenses and permits
Assists the sales team with W9’s and other required forms
Performs other duties as assigned