Administrative Assistant

PepsiCo • Youngwood, PA

14h

About The Position

The Associate Administrative Assistant is responsible for managing the day-to-day operations of the Youngwood front office, ensuring efficient and compliant administrative support. This role oversees a wide range of functions, including donation processing, mail and package handling, shipping coordination, facility supply management, event coordination, reporting, security support, and other operational needs as they arise.
This position offers an opportunity to further develop financial and analytical skills through diverse responsibilities, including cashiering and settlement activities, accounts receivable and payable processing, and adherence to all departmental Global Control Standards. The Associate Administrative Assistant also supports period-end close activities by running and reviewing reports, identifying discrepancies or inaccuracies, and investigating issues as needed to ensure accuracy and compliance.

Requirements

• Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
• Ability to function well in a team environment
• Strong communication skills across multiple platforms
• Exceptional Attention to Detail
• Results-oriented with the ability to complete assignments accurately in a timely manner
• Ability to handle multiple priorities
• Proficient in Microsoft Office, specifically Excel and PowerPoint
• Ability to quickly learn various in-house software applications
• Aptitude to work with minimal supervision
• Self-motivated and high level of initiative
• Analytical ability to summarize data, develop recommendations and implement solutions
• Accurate and detail-oriented individual
• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be a strong team player and assist other department staff when necessary
• Willingness to learn and take on projects
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
• Provide comprehensive support to team to enable delivery of plan and business priorities
• Create Efficiency by meeting SMART objectives to drive business results

Nice To Haves

• Experience in SAP a plus

Responsibilities

• Daily Cashiering Processes, utilizing internal and external systems
• Daily Dispute case research and resolution utilizing internal systems
• Weekly/Daily research of short pays and rebills, analyzing trends and correcting
• Assist with Location Onboarding processes as needed
• Period End Reconciliation of internal ledgers, trend reporting
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Provide dedicated administrative support in a professional, confidential and organized manner
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Maintain and update distribution and contact lists
• Organize/maintain department files, both electronic and hard copy
• Daily interaction with all Functional Teams
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Administer specific applications/time bound processes in an accurate and timely manner
• Highly proficient in Microsoft Office (excel, word, power point, outlook)
• Basic administrative support (phones, copies, office supplies, etc.)
• Work on special projects as necessary
• Other duties as assigned to support the team in the administrative function
• Support Community projects
• Support Management to provide them more time with front line
• Analytical ability to summarize data, develop recommendations and implement solutions

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees