Administrative Assistant

Parexel • Raleigh, NC

11d • Hybrid

About The Position

When our values align, there's no limit to what we can achieve. At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do. Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference. At Parexe l, our work is guided by a shared commitment to Patients First, Quality, Respect, Empowerment, and Accountability . These values shape how we collaborate, make decisions, and support one another every day. We are seeking an Administrative Assistant to support senior leadership—someone who embodies our values through their professionalism, sound judgment, and partnership mindset. This role is critical to enabling leaders to focus on high‑impact priorities while maintaining the highest standards of organization, accuracy, and discretion. This is not a traditional, task‑driven administrative role. It requires a trusted partner who is highly organized, technically capable, and energized by using tools, systems, and emerging technologies to work smarter, faster, and more effectively in a fast‑paced executive environment.

Requirements

• 5+ years of experience as an Administrative Assistant supporting senior leaders in a corporate environment
• Advanced proficiency and comfort working across Microsoft 365 tools
• Strong technical aptitude with the ability to quickly learn and adopt new systems and technologies
• Proven ability to manage complex calendars and competing priorities
• Exceptional attention to detail combined with speed, judgment, and independence
• High level of professionalism and discretion when handling confidential information

Nice To Haves

• Experience supporting C‑suite or enterprise‑level leaders
• Exposure to board decks or executive presentations
• Experience with Workday, Concur, or similar enterprise platforms
• Comfort using AI‑enabled tools or automation to improve productivity
• Background in fast‑paced or evolving organizational environments

Responsibilities

• Executive & Calendar Management Provide full calendar management for senior leaders, including prioritization, rescheduling, and proactive decision‑making Balance meetings, focus time, travel, and recovery time to support sustainable performance Coordinate complex meetings with senior executives, often with short turnaround times
• Presentation & Content Support Create executive‑ready PowerPoint presentations, including: Translating raw notes, emails, or Word documents into clear, polished decks Supporting leadership‑facing and board-level materials Ensure content is accurate, well‑structured, and professionally presented, leveraging tools and templates efficiently
• Travel, Expense & Systems Support Manage domestic and international travel, including multi‑stop, complex itineraries Use enterprise tools (e.g., Concur) to support expense reporting and reconciliation Navigate systems such as Workday and Microsoft 365 with confidence to support reporting, coordination, and executive workflows
• Technology & Efficiency Enablement Leverage technology, automation, and AI tools to streamline administrative tasks and improve efficiency Stay curious and open to learning new tools, platforms, and ways of working Identify opportunities to optimize processes, improve information flow, and reduce friction for leaders
• General Support Assist with managing shared inboxes and incoming requests Gather, verify, and organize information across teams and systems Coordinate follow‑ups and logistics across multiple stakeholders

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees