Administrative Assistant

ConocoPhillips•Houston, TX

22d•Onsite

About The Position

The Commercial Administrative Assistant provides proactive and coordinated administrative support for the General Manager, Global Crude Oil & NGL and the broader Commercial organization at ConocoPhillips. This role supports multiple commercial teams located in Houston, TX, including Crude, NGL, Strategy/Analytics, Port Arthur, LNG, Contracts, Compliance, and IT. As ConocoPhillips continues its commercial transformation, this position plays a vital role in keeping a dynamic, high-performing team organized, informed, and moving forward.

Requirements

Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
3 or more years of experience in an administrative support role, preferably supporting multiple leaders or teams simultaneously
Intermediate level of proficiency with MS O365 applications: Word, Excel, PowerPoint, Outlook, SharePoint, and Teams

Nice To Haves

Experience supporting commercial, trading, or energy industry teams preferred
Ability to maintain confidentiality and exercise sound judgment with sensitive business and commercial information
Strong organizational skills with ability to prioritize competing demands across multiple teams and functions
Excellent interpersonal skills with a customer-focused, service-oriented mindset
Flexible, adaptable, and energized by working in a fast-paced, evolving commercial environment
Demonstrated ability to work independently and collaboratively within a large, cross-functional team
Experience supporting teams through periods of organizational change or business transformation
Commitment to delivering results while maintaining a safe and inclusive work environment

Responsibilities

Managing and maintaining calendars for multiple leaders and teams across the Commercial organization
Scheduling and coordinating meetings, conference rooms, team events and activities, catering, and teleconferences
Supporting Commercial team communications, including the preparation and distribution of internal updates, presentations, and correspondence
Coordinating domestic and international travel arrangements for supported leaders and teams
Preparing and processing expense reports accurately and in a timely manner
Developing and maintaining organized filing systems and document management in both electronic and paper formats
Supporting commercial transformation initiatives through project coordination, deadline tracking, and facilitating cross-team collaboration
Serving as the first point of contact for the Commercial north-side teams by managing incoming calls, emails, and messages appropriately and professionally
Assisting with onboarding logistics and coordination for new team members
Managing procurement needs, vendor coordination, and office supply inventory
Other administrative duties as assigned