Administrative Assistant

NBT Bancorp•Williamsville, NY

8h•Onsite

About The Position

The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the business. This role involves supporting managers and employees at all levels through a variety of tasks related to organization and communication. Will be responsible for coordinating meetings and employee events. Will be responsible for building management, including coordination with Facilities, Technology, Security, and other departments. Handles the coordination of internal and external communications. Will be responsible for assembling materials for reports to senior management, ensuring all tasks are completed accurately and delivered with high quality and in a timely manner.

Requirements

Associate’s degree in business or related field and/or equivalent work experience.
Minimum of 2 years of relevant experience in an administrative support role with an emphasis on confidentiality.
Valid driver’s license and reliable transportation are required.
Proficient computer skills: Word, Excel, Power Point, Adobe, Microsoft Teams, etc.
Excellent oral and written communication, negotiation and relationship-building skills
Reliability and discretion
Excellent customer service skills
Adaptability
Organizational skills
Problem solving and resourcefulness
Initiative
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

Responsibilities

Provides a full range of administrative support to various levels of management. This includes, but is not limited to, answering and directing phone calls; greeting and assisting visitors; coordinating meetings; and arrange logistics for meeting and events.
Scheduling and planning, acting as point of contact for meeting and event inquiries, coordinating logistics and vendors, may require providing on-site support and gathering post-event feedback.
Oversees the maintenance, security, and safety of building, while maintaining a clean and enjoyable working environment. Retains accuracy of all floor plans. Ensures equipment is running properly, organizes office operations and procedures.
Responsible for preparing documents, reporting and presentations for management and projects and initiatives.
As business needs require, the Administrative Assistant will run office-related errands.
Other duties as assigned.

Benefits

Generous Paid Time Off : At least 22 days annually, prorated in the year of hire.
Parental Leave : Six weeks of paid leave at 100% of your salary.
Comprehensive Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants.
Dental and Vision Coverage : Ensuring your overall health and well-being.
Flexible Spending Accounts : For healthcare and dependent care expenses.
Employer-Paid Disability Coverage : Both short-term and long-term, with an option to purchase additional long-term coverage.
Life Insurance : Employer-paid basic life insurance, with an option to purchase supplemental coverage.
Voluntary Benefits : Including hospital, accident, and critical illness coverage.
Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future.
Adoption Assistance : Supporting your growing family.
Tuition Reimbursement : Invest in your education and career growth.
Employee Assistance Program (EAP) : Access to support and resources.
Pet Insurance : For all your furry friends.
Financial and Banking Services : Various banking services benefits and financial planning assistance.
Paid Sick and Safe Leave : For your health and safety.