Administrative Assistant

Lillibridge Healthcare Services•Atlanta, GA

1d•$26 - $31•Onsite

About The Position

Provides administrative and operational support for Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicants should have experience with property management and real estate accounting software.

Requirements

High school degree or equivalent required; college degree preferred
2 - 3 years’ experience as an administrative assistant
Must be located in Atlanta, GA or surrounding area or willing to relocate for the duration of employment.
Must be in office, on site, 5 days a week
Advanced computer skills using MS Office applications (Word & Excel a must)
Demonstrated proficient knowledge of and experience with accounting principles & practices
Property management software experience a plus
Strong communication and customer service skills (oral & written) to promote positive client/ tenant relations
Ability to exercise prudent judgment in the absence of supervisory personnel.
Ability to organize and prioritize tasks to ensure accuracy and timely completion

Responsibilities

Retrieves and routes incoming calls in a professional manner and provides customer service assistance as appropriate
Dispatches and tracks routine work orders to maintenance and janitorial staff
Coordinates vendor/contractor services as appropriate
Maintain service agreements and assure tenant and vendor certificates of insurance meet all requirements
Maintains and monitors key control and vendor/contractor access
Establishes and maintains all files, records and databases (e.g., tenants/leases, vendor contract files, maintenance records, certificates of insurance, management reports, etc.)
Composes routine professional correspondence using accurate spelling and word usage
Assists with lease administration: lease preparation and review, collections, move-in/move out procedures, tenant improvement coordination, tenant relations, event coordination, etc.
Assists with financial operations: reviews and codes invoices for payment, prepares timesheets for approval, monitors rental deposits, prepares, and monitors purchase orders and contract documents, compiles data for annual budgets, etc.
Assists with property inspections as assigned
Responds to emergency situations in accordance with appropriate policies & procedures
Adheres to all safety standards, policies & procedures, and codes of conduct
Reports all pertinent events and activities to Management
Assists with the implementation of ongoing quality improvement programs
Performs all general office duties and special projects as required
Other duties and special projects as assigned