Administrative Assistant

U.S. Engineering • Kansas City, MO

2d • $20 - $28 • Onsite

About The Position

Coordinate clerical and administrative support services for the assigned project; to include duties related to general office and human resources administration, as well as both project development and operational goals.

Requirements

• High School Diploma or Equivalency required.
• Minimum of two years’ experience in an administrative support role required.
• Excellent customer service and professional communication skills.
• Working knowledge of business procedures and excellent writing skills.
• Ability to create documents with speed and accuracy.
• Working knowledge of computer operations and accounting systems.
• Keen attention to detail and good organizational skills.
• Ability to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.
• Team mindset – flexible to help where the team will benefit most and develop effective professional relationships.
• Focus on delivering results and meeting deadlines – demonstrates sense of urgency as required.

Nice To Haves

• Coursework related to business administration preferred.
• Experience within the construction industry is preferred.
• Experience with business correspondence and research preferred

Responsibilities

• Greet office visitors; answer multiple-line telephone switchboard; take and forward messages. Answer routine questions and follow through on requests.
• Coordinate company events/training/management meetings with set-up/take-down, room reservations, and food or refreshments
• Compose, edit and/or maintain a variety of correspondence and documents, including: letters, reports, memos, contracts, bid documents, and project correspondence, manuals, directories, databases, forecasts, etc.
• Establish and maintain organized filing system; photocopy and file all correspondence and other pertinent documents as requested.
• Process outgoing and incoming mail and packages and ensure efficient delivery to recipient.
• Maintain/order sufficient stock of office supplies, forms/invoices, and other materials required for department activities.
• Be proficient with computer software applications used for completing work: specifically, MS Office Suite (primarily Outlook, Word, Excel).
• Coordinate and / or process miscellaneous general administrative work and special events.
• Set-up, clean, and restock kitchen areas daily. Order snack and beverage supplies as needed.
• Provide administrative support to Director of Talent Development.

Benefits

• Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off.
• An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees