AL Service Center Admin

Handling Systems & Conveyors•Troy, AL

8d•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of the Alabama Service Center by performing a variety of clerical, administrative, accounts receivable, and purchasing functions. This position plays a key role in supporting daily business operations by ensuring accurate financial records, timely customer invoicing and collections, efficient purchasing processes, and exceptional internal and external customer service.

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Strong organizational skills and attention to detail.
Proficient in Microsoft Office Suite, especially Excel, Outlook, and Word.
Basic understanding of accounts receivable processes and purchasing procedures.
Ability to prioritize multiple tasks and meet deadlines.
Ability to work independently and maintain confidentiality.
Strong problem-solving and analytical skills.
High School Diploma or equivalent required.

Nice To Haves

Knowledge of QuickBooks is a HUGE plus.
Experience with invoicing, collections, purchasing, or inventory management is preferred.
Associate degree in Business Administration, Accounting, or a related field preferred.
Experience in an administrative, accounts receivable, purchasing, accounting, or office support role preferred.
Equivalent work experience will be considered.

Responsibilities

Answers and transfers phone calls, screening when necessary.
Greets customers, vendors, and visitors in a professional and courteous manner.
Maintains filing systems and records as assigned.
Responds to and resolves administrative inquiries and questions.
Maintains office supplies and coordinates maintenance of office equipment.
Processes accounts receivable transactions.
Monitors outstanding customer balances and assists with collections efforts.
Communicates with customers regarding invoices, account status, and payment inquiries.
Creates and tracks purchase orders for office, operational, and facility needs.
Coordinates with vendors to obtain pricing, place orders, and ensure timely delivery of materials and supplies.
Maintains purchasing records and assists in monitoring inventory levels.
Assists with data entry, report preparation, and recordkeeping.
Works closely with Accounting, Purchasing, Human Resources, and Operations to support service center objectives.
Assists the Controller and other departments as assigned.
Performs other related duties as assigned.